DVM ExComm Minutes for 18 July 2004
Meeting called to order, 2:30 pm, at the home of Yvonne Brownlee.
Present were: Pete Stevens, Yvonne Brownlee, Jere Lull, Pat Horsley, John Haggerty, John Nicolazzo, Steve Polsz, Jessica Weingarten, Carol Zimmel, Jon Zucker.

June minutes read and accepted as written.

Announcements: Mike Fisher is interested in taking on the P.R. position. Discussion. Motion to confirm Mike Fisher as P.R. Rep. contingent on his acceptance, seconded and passed.

Reports:
Treasurer: Carol’s reports reviewed, accepted, and filed for audit as usual. Yvonne volunteered to form an audit committee for the standard audit of last year’s budget.

Membership: Steve Polsz reported. He will be working on the zip-sorted letters discussed in previous meetings. As a new Membership chair, Steve requested that he and Pete review the Membership officer’s responsibilities. Pete agreed.

Program Coordinator: Steve Kaess was not present, but sent report to Yvonne. Aug. 8 speaker will be a veterinarian speaking on euthanasia for pets at the Inquirer plant.

Proteus: Jessica reported. The ad for writers has had a couple of responses. She also got a response from someone who wants to handle ads in Proteus. She wants to get more ads, including one for Quality Paperback Book Club. Discussion of PRP awards.

P.R.: Mike Fisher called and confirmed that he will accept the position of P.R. Rep.

R.G.: Pete reported that Jessica had resigned as RG Chair on June 21. He accepted her resignation. He asked Pat to report on the summary of the RG Committee’s discussion of possible chairs. Eight committee members specifically stated that they were content to remain in their RG jobs as usual. By a vote of 9 for and 2 abstentions, the RG committee recommended that Pete Stevens be RG Chair. Yvonne moved that Pete will be Liberty Bell 2004 RG Chair; seconded and passed unanimously by the ExComm as a confirmation. Pete thanked everyone and reminded us that an RG meeting would occur after the end of this ExComm meeting.

Webmaster: Yvonne reported that the Website is coming along. Her current computer problems will be resolved shortly and she will be continuing to work on the Website.

Old Business:
1. Methods to encourage renewal by lapsed members: Discussion. Jere will be handling the mailing.

2. 40th Anniversary events: Yvonne reported. Party at Don Robson’s on 24 July. Several of the ExComm members are going.

3. Obsolete EIN number: Moved, seconded, passed that Yvonne cautiously begin the paperwork process to eliminate the obsolete EIN number. Yvonne said that she will consult with Dan Glennon as DVM Counsel on this process.

4. Insurance coverage; directors’ insurance: Steve Kaess called National about this problem. More information is needed.

New Business:
1. Discussion of competitions and awards:
Culture Quest -- Carbon-Based Life Forms (The Sea Monkeys Stole All the Good Names) won 11th place, a cash prize of $110 for DVM.
CAP Awards -- DVM won a CAP award for a WHYY PBS fund-raiser in which M volunteers raised about $14,000. Steve Kaess organized the event. The plaque was awarded at the AG.
Other awards were won by others in the region. A list will appear in the August Proteus.

2. Discussion of program for needy members to provide a limited number of scholarships for member fees: Some difficulties lie in ways and means of implementing. Yvonne will look into this idea.

3. AG: Yvonne and several other DVM members attended. Yvonne reported her general impressions.


Next ExComm: Meeting date was not published, so Pete called a special meeting to discuss all business ordinarily discussed at the normal meeting to be held at Elaine Brody’s in August. Specific date and announcement will be sent by e-mail.
Other meetings: Sept. 19 - at Pat and Jere’s 4:00 pm; Oct. 24 at Yvonne’s at 2:00pm.

Adjourned at 4:00 pm.

Respectfully submitted,
Pat Horsley, Recording Secretary