Reimbursement Policy

The Delaware Valley Mensa Executive Committee, in an effort to increase participation among our membership, has voted to reimburse open houses held throughout the area. Within certain limits, each sub-group area will be able to receive reimbursement for open houses and other similar activities. The sub-group coordinator does not have to be the host, but does have to approve the event and forward the information on to the Ex-Comm before it is held. The event has to be advertised in Proteus and will be advertised on our web page.

This is how the program will work:

1. Any DVM member will be allowed, and encouraged to hold an open house, or other function, in their home or other area they have control over. The member will take the proposed activity and date to the sub-group coordinator, who will forward the information to Ex-Comm.

2. Ex-Comm will fund up to two (2) events per month, with the proviso that there can only be one (1) activity of this sort in any given geographic sub-group in any three-month period.

3. Ex-Comm will publish the information in Proteus and on the DVM web site. Thus, we need to know the date, time, place and event description prior to the 7th of the month, one month prior to the happening. (That is, if you wanted to have an activity in May, we would need to know by April 7th to insure inclusion in the May Proteus).

4. Reimbursement will be no more than $30. Receipts, along with an accounting of how many people attended, must be forwarded to the Treasurer (see Local Officers). If money is collected from the attendees, this must also be accounted for, and may offset the amount of reimbursement, if the collected amount minus the receipts is within the $30 limit. As an example, if the host collects $30 from the attendees, and the receipts total $50, that person will be entitled to $20 from DVM. If the host collects $20 and the receipts are $50, that person will receive $30. If the host collects $10 and the receipts are $50, the host will still only be reimbursed $30.

Please note that the intent is not for the person hosting the open house to collect money from the attendees; preferably they will not, because free events will most likely draw more people.